Information obligations pursuant to Article 13 GDPR

The protection of your personal data is of particular importance to us. We therefore process your personal data (hereinafter referred to as "data") exclusively on the basis of the applicable legal provisions. With this privacy policy, we would like to inform you comprehensively about the processing of your data in our company and the data protection claims and rights to which you are entitled, in accordance with Article 13 of the European General Data Protection Regulation (EU GDPR).

1. Who is responsible for data processing and who can you contact?

The person responsible is
Oace Exclusive GmbH
Albert-Schäffler-Straße 6
74080 Heilbronn
Email: info@oace.shop

The company's data protection officer is

Christian Volkmer
Project 29 GmbH & Co. KG
Ostengasse 14
93047 Regensburg
Email: anfragen@projekt29.de
Tel.: 0941-2986930

2. What data is processed and from which sources does this data originate?

We process the data that we have received from you in the context of contract initiation or execution, based on consents, or in the context of your application to us or your employment with us.

Personal data includes:

Your basic/contact details, which for customers include, for example, first and last name, address, contact details (email address, telephone number, fax), bank details.

For applicants and employees, this includes, for example, first and last name, address, contact details (email address, telephone number), date of birth, data from CVs and work references, bank details, religious affiliation, and photographs.

For business partners, this includes, for example, the name of their legal representatives, company name, commercial register number, VAT ID number, business number, address, contact person details (email address, telephone number, fax), and bank details.

For competition participants, this includes first and last name, address, and email address.

In addition, we also process the following other personal data:

Information about the type and content of contract data, order data, sales and invoice data, customer and supplier history, and consulting documents,
Advertising and sales data,
Information from your electronic communications with us (e.g. IP address, login data),
other data that we have received from you in the course of our business relationship (e.g. in customer meetings),
Data that we generate ourselves from master/contact data as well as other data, such as through customer needs and customer potential analyses,
Documentation of your declaration of consent to receive, for example, newsletters.
Photographs taken during events.

3. For what purposes and on what legal basis is the data processed?

We process your data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the Federal Data Protection Act 2018 as amended from time to time:

• for the performance of (pre-)contractual obligations (Art. 6 para. 1 lit. b GDPR):
Your data is processed for contract fulfillment online or in one of our branches, and for the contractual management of your employment with our company. The data is processed in particular during the initiation of business and the execution of contracts with you.

• to fulfill legal obligations (Art. 6 para. 1 lit.c GDPR):
The processing of your data is necessary for the purpose of fulfilling various legal obligations, e.g., under the German Commercial Code or the German Fiscal Code.

• to safeguard legitimate interests (Art. 6 para. 1 lit. f GDPR):
Based on a balancing of interests, data processing beyond the actual fulfillment of the contract may occur to protect our legitimate interests or those of third parties. Data processing to protect legitimate interests occurs, for example, in the following cases:

- Advertising or marketing (see No. 4),
- Measures for business management and further development of services and products;
- Maintaining a group-wide customer database to improve customer service
- in the context of legal proceedings
- Sending of non-promotional information and press releases.

• within the scope of your consent (Art. 6 para. 1 lit. a GDPR):
If you have given us your consent to process your data, e.g. to send you our newsletter, publish photos, participate in competitions, etc.

4. Processing of personal data for advertising purposes

You can object to the use of your personal data for advertising purposes at any time, either in general or for individual measures, without incurring any costs other than the transmission costs according to the basic rates.

Under the legal provisions of Section 7 Paragraph 3 of the German Unfair Competition Act (UWG), we are entitled to use the email address you provided when concluding the contract for direct marketing of our own similar goods or services. You will receive these product recommendations from us regardless of whether you have subscribed to our newsletter.
If you do not wish to receive such recommendations from us via email, you can object to the use of your email address for this purpose at any time, without incurring any costs other than the standard transmission fees. A written notification is sufficient. Of course, every email also contains an unsubscribe link.

5. Who receives my data?

When we use a service provider for data processing, we remain responsible for the protection of your data. All data processors are contractually obligated to treat your data confidentially and to process it only within the scope of providing their services. The data processors we engage receive your data only if they require it to fulfill their respective services. These include, for example, IT service providers that we need for the operation and security of our IT system, as well as advertising and address publishers for our own advertising campaigns.
Your data will be processed in our customer database. The customer database supports the improvement of the data quality of existing customer data (duplicate removal, deceased/moved indicators, address correction) and enables enrichment with data from public sources.
This data will be made available to group companies if necessary for contract processing. Customer data is stored separately and on a company-specific basis, with our parent company acting as a service provider for the individual participating companies.
In the event of a legal obligation or in the context of legal proceedings, authorities and courts as well as external auditors may be recipients of your data.
Furthermore, for the purpose of initiating and fulfilling contracts, insurance companies, banks, credit agencies and service providers may be recipients of your data.

6. How long will my data be stored?

We process your data until the business relationship ends or until the applicable statutory retention periods expire (e.g., under the Commercial Code, the Tax Code, or the Working Time Act); furthermore, until the conclusion of any legal disputes in which the data is required as evidence.

7. Will personal data be transferred to a third country?

As a general rule, we do not transfer any data to a third country. Transfers only take place in individual cases based on an adequacy decision by the European Commission, standard contractual clauses, suitable safeguards, or your explicit consent.

8. What data protection rights do I have?

You have the right to information, rectification, erasure or restriction of the processing of your stored data at any time, a right to object to the processing as well as a right to data portability and to lodge a complaint in accordance with the requirements of data protection law.

Right to information:
You can request information from us about whether and to what extent we process your data.

Right to rectification:
If we process your data that is incomplete or incorrect, you can request that we correct or complete it at any time.

Right to erasure:
You can request that we delete your data if we process it unlawfully or if the processing disproportionately infringes upon your legitimate interests. Please note that there may be reasons that prevent immediate deletion, for example, in the case of legally mandated retention periods.
Regardless of whether you exercise your right to erasure, we will delete your data immediately and completely, unless there is a contractual or legal obligation to retain it.

Right to restriction of processing:
You can request that we restrict the processing of your data if
- You dispute the accuracy of the data, for a period of time that allows us to verify the accuracy of the data.
- the processing of the data is unlawful, but you refuse deletion and instead request a restriction of data use,
- we no longer need the data for the intended purpose, but you still need this data to assert or defend legal claims, or
- You have objected to the processing of your data.
Right to data portability:
You can request that we provide you with your data that you have provided to us in a structured, commonly used and machine-readable format, and that you can transmit this data to another controller without hindrance from us, provided that
- we process this data based on your consent, which you can revoke, or to fulfill a contract between us, and
- this processing is carried out using automated procedures.
If technically feasible, you can request that we transfer your data directly to another controller.

Right to object:
If we process your data based on legitimate interest, you can object to this data processing at any time; this would also apply to profiling based on these provisions. We will then no longer process your data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of establishing, exercising or defending legal claims. You can object to the processing of your data for direct marketing purposes at any time without giving reasons.

Right to appeal:
If you believe that we have violated German or European data protection law in processing your data, please contact us so that we can clarify any questions. You also have the right, of course, to contact the supervisory authority responsible for your region, the respective state data protection authority.
If you wish to exercise any of the aforementioned rights against us, please contact our data protection officer. In case of doubt, we may request additional information to confirm your identity.

9. Am I obliged to provide data?

The processing of your data is necessary for the conclusion and/or fulfillment of your contract with us. If you do not provide us with this data, we will generally have to refuse to conclude the contract or will no longer be able to perform an existing contract and consequently have to terminate it. However, you are not obligated to give your consent to data processing for data that is not relevant to the fulfillment of the contract or not required by law.